A New Season and New Opportunities in Hippoly

Kickstart the fall with the latest version of Hippoly! This update is packed with new features and smart improvements that make your work in the platform faster, clearer, and smoother than ever. Here are some of the highlights.

New Planning View with Calendar Wheel

The calendar wheel, a familiar feature in Hippoly’s meeting view, has now been taken to the next level with an entirely new Planning View. Built on the same circular, year-at-a-glance format, it now allows you to not only plan meetings but also visualize tasks, events, and other activities that may span longer periods of time.

The result is a clear, visual overview that makes it easier to plan and coordinate the entire board year. The Planning View is available from the main menu for all customers with Hippoly Pro.

Hippoly Intelligence just got smarter

Your AI-powered board assistant ‘hi’, now takes the work all the way. We’ve made it agentic, which means it doesn’t just suggest what to do, it can carry out the tasks directly in Hippoly. Prepare agendas, schedule meetings, assign tasks… all you have to do is approve, and ‘hi’ takes care of the rest automatically.

Agentic AI in Hippoly

Smoother Document Version Management

Updating meeting materials and other files is a natural part of board work. In Hippoly, you can confidently upload new versions of documents, even if users have annotated them or made private notes linked to them. Everything remains in place and accessible for users even after the document is updated.

We’ve now made the process even smoother with a new, improved dialog for adding new document versions. You can also easily browse previous versions, compare content, and when needed restore an older version to become the active one.

Faster Access to E-Signed Files

Say goodbye to time-consuming searches, all e-signed documents are now gathered in one place! In the Quick Access section of the File view, we’ve added two new options E-Signed Minutes and E-Signed Files.

One click on either gives you a clear list of all documents in the category that are e-signed or in the process of being e-signed, conveniently grouped by year. Perfect for quickly gaining an overview during, for example, an audit or simply ensuring that nothing has been missed in the signing process.

E-signed documents quick access

Flexibility in How Participants Are Shown in Minutes

The person drafting the minutes can now choose to hide either all or individual meeting participants in the minutes header. This setting is found in the Edit Attendance dialog and can be useful in several situations, such as:

When participants with an administrative role in the meeting should not be listed as formal attendees in the minutes.
When information about who attended is instead entered manually under a specific section in the meeting minutes.
When a voting/attendance list is attached as an appendix to AGM minutes.

Edit meeting attendance

Improved Communication in the Approval Flow

When the minutes approval process starts in Hippoly, participants now receive not only in-app and push notifications but also email notifications, both when they are assigned the task to approve and when the process is completed.
In-app and push notifications are now sent to the secretary and other approvers when a new comment is added or marked as resolved.
The secretary can now send reminders to approvers who have not completed their review.

In addition to the updates above, this version also includes a range of smaller improvements and a number of bug fixes. With this release, we aim to make Hippoly even better and to make your board work even smoother and we hope you’ll enjoy the changes as much as we do!